Notice to Oriola-KD Corporation's Annual General Meeting 2012
1.3.2012
Oriola-KD Corporation stock exchange release 1 March 2012 at 2.00 p.m.
The Board of Directors of Oriola-KD Corporation has today decided to convene the
Annual General Meeting of the shareholders of Oriola-KD Corporation on 26 March
2012. The below notice to the meeting will be published in Finnish in the
newspaper Helsingin Sanomat on Saturday, 3 March 2012.
Notice is given to the shareholders of Oriola-KD Corporation to the Annual
General Meeting to be held on Monday 26 March 2012 from 5.00 p.m. at the
Helsinki Fair Centre (address: Helsinki Fair Centre, Congress Wing Entrance,
Rautatieläisenkatu 3, 00520 Helsinki). The reception of participants who have
registered for the meeting and distribution of voting tickets will commence at
3.30 p.m. Coffee is served after the meeting.
A. Matters on the agenda of the Annual General Meeting
1. Opening of the meeting
2. Calling the meeting to order
3. Election of persons to confirm the minutes and to supervise the counting of
votes
4. Recording the legality of the meeting
5. Recording the attendance at the meeting and adoption of the list of votes
6. Presentation of the financial statements, the consolidated financial
statements, the report of the Board of Directors, and the auditor's report for
the year 2011
* Review by the President & CEO
7. Adoption of the financial statements and the consolidated financial
statements
8. Resolution on the use of the profit shown on the balance sheet and the
payment of dividend
The Board of Directors proposes that a dividend of EUR 0.05 per share is
paid on the basis of the balance sheet to be adopted in respect of the financial
year ending on 31 December 2011. According to the proposal, the dividend would
be paid to shareholders registered in the company's shareholders' register held
by Euroclear Finland Ltd on the dividend record date 29 March 2012. The Board of
Directors proposes that the dividend is paid on 12 April 2012.
9. Proposal by the Board of Directors on the distribution of assets from the
unrestricted equity
The Board of Directors proposes to the Annual General Meeting that EUR
0.03 per share is distributed from the other reserves of the unrestricted equity
as repayment of equity on the basis of the balance sheet to be adopted in
respect of the financial year ending on 31 December 2011. The repayment of
equity would be paid to shareholders registered in the company's shareholders'
register held by Euroclear Finland Ltd on the record date 29 March 2012. The
Board of Directors proposes that the payment date is 12 April 2012.
10. Resolution on the discharge of the members of the Board of Directors and
the CEO from liability
11. Resolution on the remuneration of the members of the Board of Directors
The Nomination Committee of Oriola-KD Corporation has announced as its
recommendation that the following remunerations are paid to the members of the
Board of Directors:
The fee for the term of office of the Chairman of the Board of Directors
would be EUR 48,400, the fee for the term of office of the Vice Chairman of the
Board of Directors would be EUR 30,250 and the fee for the term of office of
other members of the Board of Directors would be EUR 24,200. Of the annual fee,
60 per cent would be paid in cash and 40 per cent would be used to acquire
Oriola-KD Corporation's class B-shares for the members of the Board of Directors
on the NASDAQ OMX Helsinki Stock Exchange on 13 April 2012. The cash part of the
annual fee would be paid no later than 20 April 2012. The Chairman of the Board
of Directors would receive an attendance fee of EUR 800 per meeting and the
other members would receive attendance fees of EUR 400 per meeting. Attendance
fees would correspondingly also be paid to the members of Board and company
committees. The Chairman of the Board of Directors would additionally have a
phone benefit. Travel expenses would be compensated in accordance with the
travel policy of the company.
The Nomination Committee's recommendation for the remunerations to the
Board of Directors has not been given to the Board of Directors. Instead, the
matter will be considered at the Annual General Meeting on the proposal of a
shareholder.
12. Resolution on the number of members of the Board of Directors
In accordance with the recommendation of the company's Nomination
Committee, the Board of Directors proposes to the Annual General Meeting that
the number of members of the Board of Directors is confirmed as eight.
13. Election of the members of the Board of Directors
In accordance with the recommendation of the company's Nomination
Committee, the Board of Directors proposes to the Annual General Meeting that,
for the next term of office, the current members of the Board of Directors, Mr
Jukka Alho, Mr Harry Brade, Mr Per Båtelson, Mr Pauli Kulvik, Ms Outi Raitasuo,
Mr Olli Riikkala, Mr Ilkka Salonen and Mr Mika Vidgrén would be re-elected to
the Board of Directors. Mr Olli Riikkala would be re-elected as Chairman of the
Board of Directors.
The biographicals of the proposed members of the Board of Directors are
presented on the company's website atwww.oriola-kd.com.
14. Resolution on the remuneration of the auditor
In accordance with the recommendation of the Board's Audit Committee,
the Board of Directors proposes to the Annual General Meeting that the fees of
the company's auditor would be paid according to invoice approved by the
company.
15. Election of auditor
In accordance with the recommendation of the Board's Audit Committee,
the Board of Directors proposes to the Annual General Meeting that
PricewaterhouseCoopers Oy, who has put forward authorised public accountant Mr
Heikki Lassila as principal auditor, would be elected as the auditor of the
company.
16. Authorising the Board of Directors to decide on the repurchase of the
company's own class B shares
The Board of Directors proposes that the Annual General Meeting
authorises the Board of Directors to decide on repurchasing the company's own
class B shares on the following terms and conditions:
According to the authorisation, the Board of Directors is entitled to decide on
the repurchase of no more than fifteen million (15,000,000) of the company's own
class B shares, which currently represents approximately 9.92 per cent of all
shares in the company. The authorisation may only be used in such a way that in
total no more than one tenth (1/10) of all shares in the company may from time
to time be in the possession of the company and its subsidiaries.
Shares may be repurchased in accordance with the resolution of the Board of
Directors also in a proportion other than in which shares are owned by the
shareholders, using funds belonging to the company's unrestricted equity and at
the market price of class B shares on the NASDAQ OMX Helsinki Ltd or otherwise
established on the market at the time of the repurchase. The Board of Directors
decides how shares will be repurchased. Among other means, derivatives may be
used in acquiring the shares. The repurchase of shares reduces the company's
distributable unrestricted equity.
Shares may be repurchased to develop the company's capital structure, to execute
corporate transactions or other business arrangements, to finance investments,
to be used as a part of the company's incentive schemes or to be otherwise
relinquished, held by the company or cancelled.
The Board of Directors decides on all other matters related to the repurchase of
class B shares. The authorisation to repurchase own shares shall remain in force
for a period of not more than eighteen (18) months from the decision of the
Annual General Meeting.
This authorisation revokes the authorisation given to the Board of Directors by
the Annual General Meeting on 6 April 2011 in respect of the repurchase of the
company's own class B shares.
17. Authorising the Board of Directors to decide on the issuance of class B
shares against payment
The Board of Directors proposes that the Annual General Meeting authorises the
Board of Directors to decide on a share issue against payment in one or more
issues. The authorisation comprises the right to issue new class B shares or
assign class B treasury shares held by the company.
It is proposed that the authorisation covers a combined maximum of fifteen
million (15,000,000) class B shares, representing currently approximately 9.92
per cent of all shares in the company.
The authorisation given to the Board of Directors includes the right to derogate
from the shareholders' pre-emptive subscription right provided that there is, in
respect of the company, a weighty financial reason for the derogation. Subject
to the above restrictions, the authorisation may be used i.a. as payment of
consideration when financing and executing corporate acquisitions or other
business arrangements and investments, to expand the company's ownership base,
to develop the capital structure, to secure the commitment of employees or in
incentive schemes. Pursuant to the authorisation, class B shares held by the
company as treasury shares may also be sold in public trading organised by
NASDAQ OMX Helsinki Ltd.
It is proposed that the authorisation includes the right for the Board of
Directors to decide on the terms of the share issue in the manners provided for
in the Companies Act including the right to decide whether the subscription
price is credited in part or in full to the invested unrestricted equity
reserves or to the share capital. The authorisation is proposed to remain in
effect for a period of eighteen (18) months from the decision of the Annual
General Meeting.
It is proposed that this authorisation revokes all previous share issue
authorisations given to the Board of Directors, except for the authorisation
given to the Board of Directors by the Annual General Meeting held on 7 April
2010, pursuant to which the Board of Directors may decide upon directed share
issues against or without payment concerning no more than 1,200,000 class B
shares in order to execute the share-based incentive plan for the Oriola-KD
Group's key personnel for the years 2010-2012.
18. Closing of the meeting
B. Documents of the general meeting
The proposals of the Board of Director to Annual General Meeting, the
recommendation by the Nomination Committee as well as this notice are available
on Oriola-KD Corporation's website at www.oriola-kd.com. The financial
statements of Oriola-KD Corporation, the report of the board of directors and
the auditor's report are available on the above-mentioned website no later than
5 March 2012. The proposals for decisions and the other above-mentioned
documents are also available at the Annual General Meeting. Oriola-KD's annual
report is published on the company's website as of 5 March 2012.
C. Instructions for the participants in the General Meeting
1. Shareholders registered in the shareholders' register
Each shareholder, who is registered in the shareholders' register of
the company held by Euroclear Finland Ltd. on the record date of the general
meeting Wednesday, 14 March 2012, has the right to participate in the general
meeting. A shareholder, whose shares are registered on his/her personal Finnish
book-entry account, is registered in the shareholders' register of the company.
A shareholder, who intends to participate in the Annual General
Meeting, shall register for the meeting no later than on Friday, 16 March 2012
at 5.00 p.m. Finnish time by giving prior notice of participation to the
company, which shall be received by the company no later than on the above-
mentioned date and time. Notice of participation is requested to be made
starting on 5 March 2012:
a) on the company's website www.oriola-kd.com by following the
instructions given on the website;
b) by telephone +358 20 770 6868 (Monday - Friday from 1.00 p.m. - 4.00
p.m.); or
c) by regular mail to Oriola-KD Corporation, Legal Affairs, P.O.Box 8,
FI-02101 Espoo, Finland.
In connection with the registration, a shareholder shall notify his/her
name, personal identification number (or the business identity code of the
entity he/she represents), address, telephone number and the name of a possible
assistant or proxy representative and the personal identification number of any
proxy representative. The personal details given to Oriola-KD Corporation are
used only in connection with the annual general meeting and for processing
registrations related to the meeting.
A shareholder, his/her authorised representative or proxy
representative shall, where necessary, at the meeting be able to prove his/her
identity and/or right of representation.
2. Holders of nominee registered shares
A holder of nominee registered shares has the right to participate in
the general meeting by virtue of such shares, based on which he/she on the
record date of the general meeting, i.e. on Wednesday, 14 March 2012, would be
entitled to be registered in the shareholders' register of the company held by
Euroclear Finland Ltd. The right to participate in the general meeting requires,
in addition, that the shareholder on the basis of such shares has been
temporarily registered in the shareholders' register held by Euroclear Finland
Ltd. at the latest by Wednesday, 21 March 2012 at 10.00 a.m. Finnish time. As
regards nominee registered shares, this constitutes due registration for the
general meeting.
A holder of nominee registered shares is advised to request without
delay necessary instructions regarding the temporary registration in the
shareholder's register of the company, the issuing of proxy documents and
registration for the general meeting from his/her custodian bank. The account
management organization of the custodian bank has to register a holder of
nominee registered shares, who wants to participate in the general meeting,
temporarily into the shareholders' register of the company at the latest by the
time stated above.
3. Proxy representative and powers of attorney
A shareholder may participate in the general meeting and exercise
his/her rights at the meeting by way of proxy representation. A proxy
representative shall produce a dated proxy document or otherwise in a reliable
manner demonstrate his/her right to represent the shareholder at the general
meeting. When a shareholder participates in the general meeting by means of
several proxy representatives representing the shareholder with shares in
different securities accounts, the shares by which each proxy representative
represents the shareholder shall be identified in connection with the
registration for the general meeting.
Possible proxy documents should be delivered in originals to the
address referred to section C.1 above before the last date for registration.
4. Other instructions and information
Pursuant to chapter 5, section 25 of the Companies Act, a shareholder
who is present at the general meeting has the right to request information with
respect to the matters to be considered at the meeting.
On the date of the notice to the Annual General Meeting, the Company
has in total 47,148,710 class A shares registered in the Trade Register, whose
total number of votes is 942,974,200, and in total 104,109,118 class B shares,
whose total number of votes is 104,109,118, making a combined total of
151,257,828 shares and 1,047,083,318 votes.
Espoo, 1 March 2012
Oriola-KD Corporation
Board of Directors
Eero Hautaniemi
President and CEO
Thomas Heinonen
General Counsel
Distribution:
NASDAQ OMX Helsinki Ltd.
Principal media
Published by:
Oriola-KD Corporation
Corporate Communications
Orionintie 5
FI-02200 Espoo, Finland
www.oriola-kd.com
[HUG#1590517]